Account Information: Your name, email address, and password when you register. Your password is hashed — we cannot read it.
Music Catalog Data: Everything you enter into Release Registry — artist profiles, release information, track data, credits, ISRCs, platform links, metadata, lyrics, recognition entries, and schema data. All catalog information is optional — you are never required to fill in any field. The platform works with as much or as little information as you choose to provide. This is your catalog. You own it.
Private Business Data: Team Contacts (your roster of collaborators, their contact details, roles) and ownership percentage splits between collaborators (for example, noting that one collaborator receives 50% of publishing on a given song) are treated as private business data. This information is never made public, never shared with third parties, and never used for any purpose other than displaying it back to you.
This includes mechanical royalty ownership splits, performance royalty splits, and master recording ownership percentages. Release Registry stores this data as a reference tool only. We do not collect, administer, or distribute royalties of any kind. We are not a performing rights organization, a music publisher, or a royalty administrator.
Payment Information: We use Stripe to process payments. We never see, store, or have access to your credit card number or payment details. All payment data is handled directly by Stripe under their privacy policy.
Usage Data: We may collect basic usage information (pages visited, features used) to improve the product. Inside the authenticated app (your dashboard and editor screens), we use only our own first-party analytics — no third-party tracking. On our public marketing pages (homepage, pricing, demos, resources, privacy, terms, contact) we use Google Analytics 4, described in the Analytics section below.
All information entered is optional. Nothing is required beyond your email address and password to create an account.
We do not sell your data. Ever. To anyone.
We do not share your data with third parties except as required to provide the service (Stripe for payments, our hosting provider for infrastructure).
We do not use your catalog data for any purpose other than providing the Release Registry service to you.
We do not analyze your catalog data for marketing, advertising, or resale purposes.
We do not make any of your data public without your explicit action — public visibility is always opt-in and under your control.
Everything you enter into Release Registry belongs to you. We claim no ownership or license over your music, metadata, credits, or catalog information beyond what is necessary to store and display it back to you.
You can export your metadata at any time from within the platform. You can request deletion of your account and all associated data by contacting us at releaseregistry.com/contact. We will process deletion requests within 30 days.
Label-Level Management: If you use a Label HQ account, you manage artist profiles, releases, and platform links on behalf of artists on your roster. You are responsible for having the right to manage this data. Release Registry stores and displays it at your direction.
Roster Data: Artist data managed under a Label HQ account is visible to the label owner and any team members with appropriate access. Artists on a label roster may have their data displayed on the label's public page if the label owner enables that visibility.
Page View Tracking: When you make an Artist Page, Label Page, or ReleaseLink public, we collect anonymous page view data including: view counts, referrer domains, device types, and timestamps. We do not collect visitor IP addresses in plain text — they are hashed for unique visitor counting and cannot be reversed to identify individuals.
Analytics data is used solely to provide you with page view statistics in your dashboard. We do not sell, share, or use analytics data for advertising purposes.
Google Analytics 4 (Marketing Pages Only): We use Google Analytics 4 on our public marketing pages — the homepage, pricing, resources, demos, contact, privacy, and terms — to understand how visitors find and use the site. GA4 sets cookies and reports aggregate data (page views, referrers, device type, session duration) back to us. IP addresses are anonymized by Google before storage. We use this data only to measure marketing reach and improve the public site. GA4 is not loaded inside the authenticated app, on Artist Pages, Label Pages, or ReleaseLink pages. You can opt out by using a browser-level Do Not Track setting, an ad blocker, or Google's opt-out browser add-on.
RSS/Blog Feeds: If you provide a blog feed URL (e.g., Medium, Substack, WordPress), we fetch and cache the feed content (titles, excerpts, images, links) to display on your public label page. We do not store full blog post content — only the metadata provided by the RSS feed.
YouTube Embeds: Public pages may embed YouTube videos using YouTube's iframe API. YouTube's own privacy policy applies to video playback. We do not track what videos visitors watch.
Platform Icons: We use Simple Icons (via CDN) for platform brand icons. No user data is sent to this service.
Platform URL Verification: We may send HTTP HEAD requests to URLs you provide (e.g., Spotify, Bandcamp links) to verify they are reachable. These requests contain no user data — only the URL itself is checked.
Nothing in Release Registry is public by default. Your Artist Page, Label Page, and ReleaseLink pages are private until you explicitly set them to public or unlisted. Your catalog data, Team Contacts, split sheets, and account information are always private.
If you choose to make pages public, the information displayed on those pages becomes accessible to anyone with the link. You control what appears on those pages and can make them private again at any time.
Unlisted pages are accessible to anyone with the direct link but are not indexed by search engines. Public pages are accessible and indexable.
If you cancel your subscription or downgrade your plan, your data is not deleted. Your catalog data remains intact and is preserved in full. Access to your catalog is subject to the limits of your current plan — Free plan users can access 1 artist and up to 5 releases. All data beyond those limits is safely stored and becomes immediately accessible again upon upgrading. You may request full account deletion at any time.
Your paid subscription remains active until the end of your current billing period. We do not issue prorated refunds for unused time within a billing period.
Essential cookies: We use session cookies required to keep you logged in and to protect against cross-site request forgery. These are always active when you use the app.
Analytics cookies (marketing pages only): On our public marketing pages, Google Analytics 4 sets cookies to measure visits and traffic sources. These cookies are not used inside the authenticated app, on Artist Pages, Label Pages, or ReleaseLink pages.
We do not use advertising cookies or retargeting pixels anywhere on the site.
We use industry-standard security practices to protect your data including encrypted connections (HTTPS), hashed passwords, security headers enforced by both our webserver and application layer, and signed webhooks for payment events. Payment card data is handled entirely by Stripe and never touches our servers.
Account protection tools you can enable:
You are responsible for keeping your password confidential. No system is perfectly secure. If you believe your account has been compromised, change your password and contact us immediately.
Release Registry is not directed at children under 13. We do not knowingly collect data from children under 13.
We may update this policy as the product evolves. We will notify registered users of material changes by email. Continued use of the service after changes constitutes acceptance.
For privacy questions or data requests:
releaseregistry.com/contact
Release Registry
Atlanta, Georgia, United States