Release Registry is a music catalog management tool. It provides a structured system for independent artists, managers, and labels to organize release data, metadata, credits, platform links, and related information in one place.
Release Registry is not a music distributor. We do not distribute your music to streaming platforms. We do not collect or administer royalties. We do not represent you to publishers, labels, or performing rights organizations. We are a catalog tool — the organized record of your music and its associated data.
Release Registry does not administer royalties, register copyrights, file with performing rights organizations, or act in any legal or financial capacity on your behalf. Nothing on the platform constitutes legal, financial, or publishing advice.
You may create, manage, or publish artist, label, project, catalog, or entity pages only for artists, labels, projects, catalogs, or entities that you own, represent, manage, or are otherwise authorized to administer. You may not impersonate, or falsely claim to represent, any artist, label, manager, estate, company, or rights holder, or present catalog information in a way designed to mislead about who owns or controls it.
Creating an artist page, label page, handle, slug, URL, or other public identifier on Release Registry does not give you ownership of that name, handle, slug, URL, or identifier. Identifiers are made available for use within the service and remain subject to these Terms.
To the fullest extent permitted by law, and at our discretion, Release Registry may reserve, restrict, reclaim, reassign, modify, rename, or disable any artist name, label name, handle, slug, URL, or public page identifier, including when:
We may proactively reserve or protect notable, well-known, or high-risk names and handles to help prevent unauthorized use or impersonation, including names that no account has claimed. A reserved or protected handle does not mean Release Registry represents, is affiliated with, is endorsed by, or acts on behalf of the artist, label, estate, brand, public figure, or rights holder associated with that name. A reserved or protected handle is not a public artist page and does not display artist content.
We may ask you to provide reasonable proof that you are authorized to use a particular name or handle. Examples of proof may include an official artist or label email domain, confirmation from an official website or verified social account, label, distributor, or management documentation, written authorization from the artist or rights holder, estate or representative documentation, or other evidence we consider sufficient. Verification is handled case by case. We do not guarantee that providing any particular document will result in access, and we may decline a request or require additional confirmation.
If you cannot provide reasonable proof of authority, we may remove, restrict, reclaim, reassign, rename, or disable the affected name, handle, slug, URL, page, or identifier. When reasonable, we will give notice and an opportunity to respond. We may also act without prior notice where we consider it necessary to protect artists, rights holders, users, the public, or the platform.
Reclaiming, reassigning, renaming, or disabling a handle or identifier does not transfer ownership of your underlying lawful content, catalog data, or account. Your catalog information remains yours as described in Your Data and Content, and where practical we will preserve your underlying data even if an identifier is changed or disabled.
Copyright and intellectual-property complaints may also be handled under our copyright policy and takedown process. See Copyright and IP Complaints.
You own everything you enter into Release Registry. We claim no rights over your music, lyrics, metadata, artwork, or catalog information.
You are responsible for all content you upload or enter, including images, artist photos, logos, artwork, bios, release and song metadata, links, credits, lyrics, contacts, and other materials. You represent that you own this material or have permission to use it, that it does not infringe anyone's rights, and that it does not violate any law. This includes ensuring you have the right to enter credits, ownership split data (collaboration percentages between songwriters, producers, and rights holders), and publishing information.
By using Release Registry you grant us a limited, non-exclusive license to host, store, process, format, display, and — where you choose to publish — make public your content as needed to operate the service and its public pages. This license ends when you delete the content or your account, except for copies retained in backups, logs, or records kept for a limited period for legal, security, or fraud-prevention purposes.
Label HQ is a subscription tier designed for independent labels, management companies, booking agencies, publishers, and collectives. By using a Label HQ account, you represent that you have the authority to manage the artist profiles, releases, and associated data entered under your label roster.
Label HQ accounts may designate an entity type (Label, Management, Agency, Publisher, Collective) and manage a public Label Page at rrdb.page/hq/{username}. The label owner is responsible for the accuracy of all data displayed on the label page and for having appropriate rights to represent the artists on their roster.
Artists managed under a Label HQ account may have their name, photo, genre, and release data displayed on the label's public page. The label owner controls which artists appear on the public page via the Label Page Editor.
Account owners may invite team members with assigned roles (Editor, Reader, Artist). Editors can create and modify content. Readers have view-only access. Artist-scoped roles are limited to a specific artist profile. The account owner is responsible for managing team access and revoking access when appropriate.
Invitations are sent by email. Accepting an invitation by registering an account constitutes agreement to these Terms of Service.
Artist Pages (rrdb.page/{username}), Label Pages (rrdb.page/hq/{username}), and ReleaseLink pages (rrdb.link/{artist}/{release}) are private by default. If you choose to make them public or unlisted, you are responsible for the accuracy of the information displayed. Release Registry is not liable for claims arising from inaccurate public catalog information.
Removal and takedown: You are responsible for anything you choose to publish publicly. We may remove, hide, suspend, disable, or restrict access to any page or content, with or without notice, if we believe in good faith that it infringes someone's rights, violates these Terms or applicable law, or is the subject of a credible complaint. See Copyright and IP Complaints.
Embeddable pages: Public and unlisted pages may be embedded in external websites via iframe. By making a page public, you consent to it being embeddable.
Release Registry generates structured data markup (Schema.org JSON-LD) based on the information you provide. This markup is provided as best-effort based on Schema.org specifications and current search engine guidelines. We make no guarantee of specific search engine results, Google Knowledge Panel appearances, or any other outcome resulting from schema markup. Schema results depend entirely on search engine algorithms outside our control.
Always verify your schema output using Google's Rich Results Test tool.
Some pages on Release Registry, including our Industry Directory and other resource pages, contain links to third-party services. These links may include referral, affiliate, tracking, or discount codes.
Tracking codes attribute the referral back to Release Registry so the linked service knows the visit originated from us, even when no monetary compensation is involved. Where a code does generate compensation for Release Registry (such as a commission, gift card, or account credit) when you sign up or subscribe through it, that compensation does not affect the cost of the service to you. Some codes pass a benefit directly to you, such as a discount, extended free trial, or bonus credit, when you sign up through our link.
Inclusion of a third-party service on Release Registry is not an endorsement. We list platforms that are in active use across the music industry so users can make informed decisions about which tools fit their needs. We do not guarantee the quality, availability, performance, pricing, or terms of any linked service. Those are governed by the service’s own terms and policies. Any disputes regarding a third-party service must be resolved with that service directly.
Release Registry allows you to store privately held business information including Team Contacts and ownership split data (collaboration percentages between songwriters, producers, and rights holders). This data is treated as confidential and is never made public, sold, or shared. However, you are responsible for the accuracy of financial data you enter. Release Registry is a storage and organization tool — we are not a legal or financial advisor and nothing in the platform constitutes legal or financial advice.
Types of data you may optionally store include: mechanical royalty ownership splits, performance royalty splits, master recording ownership percentages, publishing splits, and sync licensing fee records. Release Registry is a record-keeping tool for this information only. We do not collect, administer, pay out, or have any role in the actual distribution of any royalties or fees. For royalty administration contact your performing rights organization (ASCAP, BMI, SESAC), your distributor, or a music attorney.
Paid plans are billed monthly or annually as selected at signup. Your subscription remains active until the end of your current billing period. Cancellation takes effect at the end of the period — you will not be charged again but will retain full access until the period ends.
Payments are generally non-refundable except where required by law or approved by Release Registry in its discretion. We do not issue prorated refunds for unused time within a billing period. If you believe your situation is exceptional, contact releaseregistry.com/contact within 7 days of a charge and we will review it case by case.
Free trial periods provide full Pro HQ access for 3 days from account creation. After the trial ends your account moves to the Free plan automatically. No payment method is required for the trial.
Free: 1 artist, 5 tracks total. No public pages.
Pro HQ: 2 artists, 50 tracks per artist. Full access to Artist Pages, ReleaseLinks, Schema Editor, and Designer.
Label HQ: Tiered artist slots (5, 10, 15, 20, 25, 30, 40, or 50 artists depending on the plan you select). Unlimited releases per artist. Full access to all features plus Label Page, roster management, curated video selection, distribution partner tracking, and press/recognition management.
If you downgrade from a paid plan, artists and releases beyond the free limits remain in your account but become inaccessible until you upgrade. Your data is not deleted — it is preserved and immediately accessible again upon upgrading.
You are responsible for keeping your password confidential and for any activity that happens under your account. Anyone who signs in with your credentials is treated as you. If you believe someone has accessed your account without permission, change your password and get in touch immediately.
Release Registry is not liable for losses resulting from compromised passwords, shared credentials, unauthorized access caused by your own device or email being compromised, or third-party services you choose to connect to your account.
We offer tools to help you protect your account, including optional two-factor authentication and email notifications when a new sign-in is detected from an unfamiliar device or location. We strongly recommend enabling both.
We will never ask for your password by email or phone. If someone claiming to be from Release Registry asks you to share your password, it is not us.
You may use Release Registry only for lawful purposes. You may not:
To the fullest extent permitted by law, we may, at our discretion and with or without notice: suspend an account or public page pending review; remove or disable content; restrict access to features; revoke complimentary, promotional, or VIP access; and suspend or terminate accounts for violations of these Terms. We may preserve data and logs as needed for investigation, legal compliance, fraud prevention, or security.
Violations of these Terms may result in suspension, termination, or revocation without refund. Refunds may be denied for accounts suspended or terminated for abuse, fraud, infringement, misrepresentation, or policy violations, to the fullest extent permitted by law.
We respond to credible copyright and intellectual-property complaints, remove or disable material that is the subject of a valid notice, and terminate the accounts of repeat infringers. If you believe content on Release Registry infringes your rights, see Copyright and IP Complaints for how to submit a notice.
Release Registry is provided as-is. To the fullest extent permitted by law, Release Registry and its owner are not liable for any indirect, incidental, special, or consequential damages arising from your use of the service, including loss of data, loss of revenue, or business interruption.
We recommend maintaining your own backups of critical catalog information. While we take data protection seriously, no cloud service guarantees zero data loss.
These terms are governed by the laws of the State of Georgia, United States. Any disputes arising from these terms or your use of Release Registry will be resolved in the courts of Georgia.
We may update these terms as the product evolves. We will notify registered users of material changes by email. Continued use after changes constitutes acceptance of the updated terms.
For questions about these terms:
releaseregistry.com/contact
Release Registry
Atlanta, Georgia, United States